Spare Parts Administrative Executive
Unknown Location • Posted 1 month ago
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Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Conduct research, compile data and prepare reports for consideration and presentation to the after sales director, general manager parts and parts manager.
• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the after sales director, parts general manager, parts manager, and staff.
• Receives and screens incoming calls and visitors, determines which are priority matters, and makes referrals to appropriate staff or provides requested information.
• Composes letters and memoranda in response to inquiries.
• Acts as liaison between the after sales director, general manager and/or parts manager, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Produces a variety of documents, charts, and graphs in final form.
• Reviews, proofreads, and edits documents prepared for the after sales director, general manager and/or parts manager s signature.
• Takes and transcribes dictation on technical and confidential matters from the after sales director, general manager and/or parts manager.
• Assists with the establishments, revisions and maintenance of office procedures and policies.
• Compiles and maintains records, statistical information, and reports. Participates in and /or coordinates committees or task forces.
• Establishes and maintains various filing and records management systems.
• Prepare travel arrangements, and travel records.
• Operates standard office equipment. Performs related work as assigned.
• Open, sort and distribute incoming correspondence, including faxes and email
• Sign for and distribute UPS/FedEx or similarly delivered packages
• File and retrieve organizational documents, records and reports
• Support staff in assigned project based work.
Desired Candidate Description
1 to 3 years experience in a similar role.